MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, June
16, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Troy
Lyn District
Engineer
Jan
Zilmer Human
Resources
Ed
Stover Water
Department
Joe
Stephens Water
Department
David
McIntosh Wastewater
Department
Steve
Seigfried Field
Superintendent
Shawn
Frankenhauser Drainage
Gloria
Lauer Resident
The
following is a summary of the minutes and actions taken during the June 16,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the May 19, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the May 19,
2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the May 19, 2014 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There
not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Fence Encroachment
Agreement
The Board reviewed a request from
Ms. Lauer to encroach into the District easement.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor an encroachment removal agreement for 10160
Vestal Court was approved.
FIFTH ORDER OF BUSINESS Consideration of Work
Authorizations
A.
Work
Authorization #92 for Design Build Services Related to Raw Water Quality
Fouling of Sand Strainer/Cartridge Filter Evaluation
Mr. Lyn reviewed Work Authorization
#92 for design build services related to raw water quality fouling of sand
strainer and cartridge filter evaluation.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #92 was approved with the
exception of Task 1 in Attachment A.
B.
Work
Authorization #93 for Design and Permitting for the Relocation of Well #4 and
Well #7
Mr. Lyn reviewed Work Authorization
#93 for design and permitting for relocation of Well #4 and Well #7.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Work Authorization #93 was approved for a total
amount of $54,440.
SIXTH ORDER OF BUSINESS Consideration of Resolution
2014-4 Outlining Travel Expenses
The
Board reviewed Resolution 2014-4, outlining the policy for travel expenses.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-4 was adopted.
SEVENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
Mr. Cassel reported the
following:
·
Weekley Asphalt
finished grading the area located on the southeast corner of the property and
it is draining properly now. It will be
seeded within the next week.
·
He sent an email
clarifying Landowner Elections will be held next year.
B. Engineer
– Troy Lyn (Report Included)
Mr. Lyn Reviewed the
Project Status Report, a copy of which is attached hereto and made a part of
the public record.
o Rehabilitation
of Well #11 concluded. The specific
capacity increased from 13 to 22 gpm, which allows the well to be operated at
the rate they would like to operate the pump, which is 750 gpm. He would like to keep Well #11 as a
baseline. Additional information will be
provided by Layne Drilling before rehabilitation decisions are made for Well
#6.
o The
above ground fuel tank is in the permitting process and is waiting he Building
Department’s review.
o The
design for the canal bank stabilization project is expected to be complete this
week for staff to review.
o Well
#6 wellhead improvements are in permitting with the Building and Health
Departments.
C. Department Reports
·
Operations
– Dan Daly
Ø
Utility
Billing Work Orders
The above items are for
informational purposes only. Mr. Daly
reported the following:
o Staff
is working on a new fee schedule for reconnection fees and will bring it back
to the Board for consideration.
o
He is resolving issues with the new
meters.
·
Water –
Ed Stover
Mr. Stover reported
there was a power surge on Friday that knocked out Wells #2 and #3. Well #2 was reset, but the motor for Well #3
was damaged. The motor will be replaced
this week.
Mr. Stephens provided an update on cartridge
filters purchased by American Water Chemicals.
They had plastic in them, which had to be removed. As a result, American Water Chemicals is
giving the District $4,600 worth of filters at no cost. Another distributor will be providing free
test filters.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Field –
Stephen Seigfried (Water Break Report)
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Human
Resources – Jan Zilmer
Mr. Zilmer will meet
with the District’s insurance broker to discuss health insurance rates. Mr. Shank would like to be in
attendance.
There
was discussion regarding review and modification of District policies.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the department reports were accepted.
D. Attorney
Mr. Capko reported he
is working on the temporary access and easement agreement with Eagle Trace for
the canal bank stabilization project. He
is also reviewing and will provide comments on the draft easement documents for
Wells #4 and #7.
EIGHTH ORDER OF BUSINESS Approval of Financial
Statements for May 2014
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
NINTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Holland asked if
there was any publicity regarding the District’s Passive Park. There was not, but the park rules sign was
posted.
·
Mr. Mena asked for an update
on correspondence with the City regarding access to District property. Mr. Cassel did not receive additional
correspondence with regard to a list of people who have the key and their
written policy.
·
Mr. Mena spoke with Mr.
Donmez who indicated the only people who have access to the lock box key are
the police and fire departments. Code
Enforcement does not have access to the key, but the Code Enforcement Manager
does because he used to be in the Land Development Department. He was ensured by the City this issue has
been resolved.
TENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President